In/Out-processing Assistant [Belgium]

 Location:
Mons, BE

Security Clearance:

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NATO Restricted

Reference No:
C002938 / Mons

Skills, knowledge, experience required:

• High school diploma or equivalent;
• Experience in an administrative or clerical role, preferably in a human resources or onboarding/off boarding setting;
• Experience in NATO or National Armed Forces in a similar role to understand the military and civilian status and procedures;
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications;
• Familiarity with Automated Personnel Management System (APMS) or other database systems (EBA) for data entry and maintenance;
• Excellent verbal and written communication skills, with a friendly and professional demeanor when interacting with employees with different background;
• Ability to prioritize workload and meet deadlines in a fast-paced environment.

Desirable :

• Certification in office administration or related field.

Duties/role:

• Assisting in the coordination and execution of the in-processing and out-processing of the newcomers/leavers in SHAPE, including gathering and organizing necessary paperwork, forms, and documents such as, vehicle registration and ID issuance;
• Entering and maintaining accurate employee information in HR Systems such as Automated Personnel Management System (APMS) and Oracle (EBA) databases;
• Providing administrative support to the registration office, including scheduling meetings, managing calendars, and maintaining electronic and physical filing systems;
• Responding to inquiries from new employees/leavers regarding the onboarding/off-boarding process, policies, and procedures, providing timely and accurate information;
• Maintaining confidentiality and handle sensitive employee information in a professional and discreet manner.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,

kapitał zakładowy wynosi: 73 500,00 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com, info@vectorsynergy.com

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