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Event Project Management
- Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
- Determine and secure the resources required to successfully complete each project.
- Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organised show documentation and responding to client concerns and questions.
- Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.
- Assist sales and operations teams to help determine equipment needs and technical solutions for the project.
- Assist with the creation of technical diagrams when required.
- Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs.
- Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention.
- Provide leadership for Technical teams on events.
- Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event.
Event Execution
- See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event.
- Manage all phases of event technical execution from load-in through run of show to load-out.
- Assume ownership of inventory management throughout the event.
- Communicate the project plan and client expectations to event team.
- Manage onsite changes, including schedule, equipment or workforce modifications.
- Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
- Do the Right Thing - Ensure compliance with established Technical Standards and Production Standards.
- At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same.
- Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly.
Financial Management
- Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.
- Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.
- Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors
- Ensure compliance with Encore Policies and Procedures to minimise company’s exposure to liability claims and property damage, theft and misappropriation.
Administrative & Training
- Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.
- Participate in the development of Project Management SOP’s.
- Conduct review and analysis of proposed events as required.
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