Job Summary:
The Accounts Payable Specialist is responsible for maintenance and processing of all assigned accounts payable transactions. This position will investigate and settle problems associated with processing of invoices.
Responsibilities (Specific tasks, duties, essential functions of the job)
Accounts Payable Specialist II
In addition to items listed for Accounts Payable Specialist I, an Accounts Payable Specialist II may also be responsible for the following:
- Assist with training and administration of all Accounts Payable Department software systems in the absence of the AP Analyst.
- Ensure that cash discounts are taken whenever possible.
- Responsible for the timely follow up and reconciliation of discrepancies in AP related liability accounts as assigned by the AP Supervisor.
- Attend certain cross-departmental meetings as requested by the Accounts Payable Supervisor
- Assist with the creation and update of AP related work instructions, SOPs and SOX narratives.
- Assist with process improvement projects including planning, implementation and training.
- Responsible for the annual 1099 process which includes being apprised of new laws and trends and testing of Oracle updates related to 1099 filing.
- Assist with external auditor requests for information related to the year-end and interim audit work.
- Act as administrator for the Concur platform which includes setting up/deactivating users and maintenance to the system as necessary.
- Prepare bi-weekly extract of out-of-pocket expenses to be sent to payroll.
- Obtain proper documentation and approval on personal items charged to company credit card and submit to the Payroll Department for processing.
- Assist with the reconciliation of the personal charges in the 1330 account ensuring timely reporting of personal charge transactions.
- Assist with ongoing education and training employees on the Concur Travel & Expense system.
- Coordinate with AP Analyst and business users to ensure that employees have company credit cards.
Knowledge, Skills, and Abilities
- Must have strong work ethic.
- Must be well-organized and a self-starter.
- Excellent oral and written communication skills required.
- Attention to detail is required.
Qualifications (Experience and Education)
Level II
- Operates at a task + project level for select projects which are specifically assigned to them.
- Associates degree in Business Administration, Communication, Finance, or related field, preferred.
- 3-5 years of experience in Accounts Payable, required.
- 1-3 years’ experience in manufacturing medical device industry, preferred.
- Intermediate knowledge/proficiency Microsoft Office required.
- Intermediate Excel skills, required.
- ERP Systems (Oracle) experience, preferred.
- A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Job Type: Full-time
Pay: $26.69 - $28.34 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Education:
- Associate (Preferred)
Experience:
- Accounts Payable: 3 years (Required)
Work Location: Remote
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