DEPARTMENT DESCRIPTION
UC Davis Fleet Services manages a fleet of vehicles for the UC Davis Campus in Northern California that are assigned and travel throughout the nation. There are approximately 800 fleet- owned vehicles with an acquisition value of over $20 million and another 600 department-owned vehicles, carts, and trailers maintained by Fleet Services. These vehicles are available to support teaching, research, administrative programs and all campus support programs.
JOB SUMMARY
Serve as lead to operations staff and students for UC Drive, Fuel, Rental and Dispatch Operations, Reservations, Vehicle Assignment, Commercial Rental coordination, Customer Service, Berkeley/Davis Shuttle Operations, Student and staff scheduling and training. Independently handle the coordination, assignment scheduling, of various types of vehicles. Responsible for UC Drive, the disposition of vehicles, parking/toll ticket resolution; creating and maintaining various metrics; reserve and dispatch vehicles for Fleet Services using various software programs; determine outsourcing needs and schedule, bill, and coordinate the delivery and pickup of these vehicles to meet customer needs; fill requests for temporary short term assigned vehicles based upon customer request and inventory; processes requests and conducts problem resolutions for Dispatch, UC Drive, UC Davis/UC Berkeley Shuttle and billing issues. Collect and analyze data to produce metrics for various aspects of vehicle utilization. Assist Vehicle Operations Manager on various projects as needed.
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POSITION INFORMATIONSalary Range
$26.14/hr. - $37.46/hr.
Appointment Type
Career
Percentage of Time
100%
Shift Hours
Manager will advise
Location
Davis
Union Representation
Yes CX
Benefits Eligible
Yes
Apply by Date
7/6/2023
PHYSICAL DEMANDS
- Mental Demands: Analytical and Problem Solving - Occasionally - Up to 3 hours/day, Constant Interruptions - Occasionally - Up to 3 hours/day, Customer Contact - Occasionally - Up to 3 hours/day, Verbal Communication - Frequently - 3-6 hours/day, Written Communication - Occasionally - Up to 3 hours/day
- Physical Demands: Attendance - Constantly - 6-8 hours/day, Driving - Occasionally - Up to 3 hours/da, Sitting - Frequently - 3-6 hours/day, Squatting, Stooping, Bending - Occasionally - Up to 3 hours/day
- Visual Acuity Requirements: Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Frequently - 3-6 hours/day
- Noise Conditions: Moderate Noise Conditions - Constantly - 6-8 hours/day, Loud Noise Conditions - Occasionally - Up to 3 hours/day
- Physical Demands (Elements Exposed to): None, Hazards - Occasionally - Up to 3 hours/day, Heat/Cold - Occasionally - Up to 3 hours/day
- Additional Physical Demands:
o Long periods of sitting at and working on a computer and phone.
o Lift, bend, stoop, stand, walk, climb, and move objects.
o Work in an environment associated with vehicle fueling and repair activities including traffic.
o Drive University vehicles up to a 1 ton truck.
o Walk outside and work in all types of weather and temperatures, noise and hazards.
- Equipment Used to Perform the Duties: Computer and Peripheral Equipment - Frequently - 3-6 hours/day, Vehicles
WORK ENVIRONMENT
- Must possess a valid State of California driver license. Position will participate in DMV Pull Notice Program. Employee is personally responsible for following safety guidelines/procedures.
- Work hours to be arranged which will be determined by customer and department needs and shift available.
- Restricted vacation during peak demands. Travel to and attend meetings, trainings, or conferences that may be several days and requiring overnight stays.
- Work alternate work schedule and overtime to meet deadlines and operational needs with little to no notice.
- Prior approval from supervisor of vacation with minimum notice of time equivalent to amount of time requested.
- Proper use of sick leave.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
QUALIFICATIONS
Required:
Minimum Education/Experience
- Experience in operating computer systems and various software programs such as Microsoft Office Suite (Excel, Outlook, Word, Power Point, Access).
- Experience filling, data entry, and general typing skills to handle correspondence.
- Experience working in a customer service environment.
Minimum Knowledge, Skills, and Abilities (KSA)
- Skill to independently identify and rectify discrepancies in Fleet Services fuel maintenance systems and vehicle billing.
- Ability to create written correspondence, develop spreadsheets, work with databases accurately with attention to detail.
- Skill to train, schedule and supervise student employees.
- Skill to communicate orally and in writing with diverse groups
Preferred:
Preferred Education/Experience
- Experience using reservation programs and dispatching vehicles.
- Experience using multi-line telephone system and the ability to multi-task.
Preferred Knowledge, Skills, and Abilities (KSA)
Knowledge of Kuali and use of applicable policies and procedures.- Working knowledge of current driving and safety laws.
SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
